Terms & Conditions

ACKNOWLEDGEMENT

By acknowledging this agreement, you affirm your understanding that these Membership Terms and Conditions, along with the guidelines outlined in our Handbook, govern your relationship with The Fearless Flock. These terms delineate the rights and responsibilities of all members, including privileges and obligations associated with membership. 

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Your access to and engagement with our organization are contingent upon your acceptance of and compliance with these Membership Terms and Conditions, which are binding for all members and employees. 

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By joining or continuing your membership with The Fearless Flock, you acknowledge your commitment to adhere to these Membership Terms and Conditions. Should you dissent from any aspect of these terms, your eligibility for membership or continued participation in our organization may be affected. 

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Furthermore, it is your responsibility to familiarize yourself with the information provided in the Handbook to ensure you understand and abide by the expectations outlined therein. 

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INTERPRETATIONS AND DEFINITIONS

Interpretation:

In cases where interpretation is required, The Fearless Flock reserves the right to make final determinations based on individual circumstances, policies, and regulations. The following definitions shall have the same meaning regardless of whether they appear singular or plural. 

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Definitions:
"You" means the individual accessing or using the service, membership, or other legal entity on behalf of which such individual is accessing or using the service, as applicable. 

"The Fearless Flock" (referred to as either “Club," "Organization,” “Company,” “We,” “Us,” or “Our” in this Agreement) refers to The Fearless Flock. 

"Website" or "Site" refers to www.thefearlessflock.com. 

"Terms of Service" means the terms and conditions of membership and The Fearless Flock website set out below. 

"Member" means the person named on the application for membership and for whom, following acceptance, The Fearless Flock has agreed to provide services per these terms. 

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MEMBERSHIP

GENERAL CODE OF CONDUCT:

Active Members of The Fearless Flock must:

• Embody the principles of integrity and honesty in all your interactions, both within and outside of The Fearless Flock.

• Uphold our mission of empowering individuals through faith and community, enriching the lives of both men and women who join our family. 

• Maintain a positive environment by encouraging high cultural, intellectual, and moral standards in all your activities associated with The Fearless Flock.

• Reflect our values. Ensure that your public and private behaviors reflect the values and principles upheld by The Fearless Flock, showcasing a model of conduct befitting our community.

• Actively support The Fearless Flock’s dedication to creating a safe and inclusive space, respecting differing opinions and promoting transparency within the community.

• Maintain timely payment of your membership dues, whether they are monthly, quarterly, or annual, to support the functioning and growth of our community.

• Attend at least one meeting, event, or activity hosted by the chapter per quarter and engage regularly in our initiatives, demonstrating your commitment to our collective goals.

• Adhere to a code of conduct which outlines acceptable behavior within The Fearless Flock, showing respect for fellow members, staff, and property. 

• Comply to all organizational policies, especially those related to confidentiality, safety, and inclusivity, ensuring a secure and respectful environment for all.

• Enhance our mission and community goals through volunteering, sharing your skills, and supporting fellow members in their personal and spiritual growth.

• Maintain open and respectful communication with fellow members and organizational leadership, responding promptly to inquiries and providing constructive feedback.

• Ensure that your interactions and activities within The Fearless Flock are characterized by honesty, integrity, and transparency.

• Understand that adhering to these guidelines ensures your membership remains in good standing and underscores your dedication to the betterment and evolution of our community.

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Events: 

Members will receive emails and newsletters about upcoming events with pertinent information, such as access codes, locations, etc. Some events will be paid events, some will be free, and some will be discounted thanks to your The Fearless Flock membership. 

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Photography and Videography Consent:

By participating in The Fearless Flock events, you consent to be photographed and/or recorded. These images and recordings may be used by The Fearless Flock for promotional purposes, archival purposes, and in communications materials to showcase the community and its activities.

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Chapter Transfers: Members wishing to transfer to another chapter within the organization must submit a Member Transfer Request. These requests will undergo a thorough review and require approval from the Executive Leadership Team before the member is authorized to participate in the intended chapter.  

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MEMBERSHIP DUES: 

The Fearless Flock members must uphold their active membership status by paying monthly, quarterly, or annual dues, ensuring their continued participation within a chapter and access to the organization's resources. Members acknowledge and consent to covering membership dues, which contribute to operational expenses, including systems, staffing, tools, contractors, media platforms, special guests, professional services (such as legal and tax preparers), programming, initiatives, events, etc. 

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Membership dues are automatically debited from members' accounts on a predetermined date each month. It is the member's responsibility to ensure the successful processing of payments by maintaining adequate funds in their designated bank account and promptly updating any changes to billing information. Membership status and payment transactions will be identified on the member's bank statement as "The Fearless Flock." 

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AUTOMATIC RENEWAL: 

All membership plans are paid by monthly, quarterly, or annual automatic electronic payment (credit card, debit card, or automatic checking account draft). Monthly, Quarterly or Annual memberships will automatically renew at the same payment terms and billing date established at the time of enrollment.

 

TRANSACTIONS:

In the event of a failed or missed membership dues payment processed by The Fearless Flock, the payment processor will undertake an additional attempt to collect the payment within a span of 7 days before considering it uncollectible. If the payment issue persists into the following month without resolution, automatic removal of membership will be initiated at the next payment cycle's end.  In the event of an account cancellation due to non-payment, members will lose their position within the chapter or community and must reapply as New Members to regain access. This includes the payment of all applicable fees and arrears. 

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A fee of $15 will be charged for all instances of insufficient funds, past-due payments, and returned checks. Members who have a history of frequent payment failures, billing issues, or membership cancellations may be deemed ineligible to rejoin the organization.  

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DISPUTES AND FRAUD:

The Fearless Flock operates as a membership-driven organization, where the integrity of our community is paramount. membership status is determined through a meticulous application process designed to ensure the authenticity and commitment of our members. We understand that occasional disputes may arise, and we handle them with diligence and fairness. 

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Any disputes filed under false pretenses or involving fraudulent actions compromise the trust and integrity of our organization. Therefore, such behavior will result in immediate membership cancellation. Additionally, the individual will be subject to inclusion on the Blacklist. 

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Members involved in repeated disputes will be flagged, potentially leading to legal actions by The Fearless Flock to uphold the standards and values we stand for. 

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CHARGEBACK POLICY:

In the event of a decline, chargeback, or rejection of payment for any payable fees related to The Fearless Flock membership, it will be considered a violation of payment obligations outlined in the Membership Terms and Conditions and may result in automatic disabling or termination of membership.  

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Privileges will not be reinstated until the member re-enrolls for their The Fearless Flock membership and settles any outstanding fees in full. This includes covering any fees and expenses incurred by The Fearless Flock due to the chargeback, such as fees for services provided before the chargeback, as well as handling and processing charges imposed by the payment processor. 

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Before initiating a chargeback or reversal of payment with their financial institution, we advise members to contact Member Support by submitting a Member Support Request Form for assistance and to express specific concerns or dissatisfaction with membership benefits.

 

We retain the right to challenge any chargeback received and may provide the relevant credit card company or financial institution with documentation proving that the member requesting the chargeback authorized the transaction and continued to use the services provided thereafter. 

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CANCELLATION PROCESS: 

To initiate the cancellation of membership, members can login to their membership profile, follow the prompts for access, and click Cancel Plan. Members can also submit a Member Support Request Form for assistance with their cancellation.

 

CANCELLATION BY MEMBER: 

Requests must be submitted at least thirty (30) days prior to the scheduled payment date. Cancellation requests made within this time limit will be promptly processed, however, any requests received after this deadline will result in the membership remaining active for the subsequent billing cycle. In such cases, a final payment deduction will occur on the established auto-draft date, with the cancellation taking effect from the following payment cycle.

 

Members are responsible for ensuring timely submission of cancellation requests within the specified time limit to avoid additional charges. Requests should be directed to the designated method provided by the organization. 

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Note that failure to adhere to this policy may lead to continued membership charges for the subsequent billing cycle. 

Upon cancellation or termination for any reason, members are promptly removed from the chapter's member list and unsubscribed from all chapter emails, group chats, newsletters, and any other events and activities associated with The Fearless Flock membership. 

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NEW MEMBER CANCELLATION GRACE PERIOD: 

New Members who wish to cancel their membership must do so within 14 days (about 2 weeks) of their initial enrollment to be eligible for a prorated refund of their membership dues payment. Cancellation requests received within this time limit will be processed, and the member will receive a refund proportional to the remaining unused portion of their membership term. Application fees remain non-refundable. 

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Cancellations should be self-processed or submitted via a Member Support Request Form. Members are responsible for ensuring the cancellation request is received within the specified 14-day period. Any cancellation requests received after the 14-day period will not be eligible for a refund, and the membership will remain active until the end of the current billing cycle. 

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TERMINATION OF MEMBERSHIP: 

Members whose dues fall into arrears, resulting in cancellation, will be removed from their chapters' member list. Consequently, they will be unable to participate in local chapter or national The Fearless Flock events and will not be recognized as a member.

 

MEMBERSHIP HOLDS:

The Fearless Flock does not provide the option to pause or hold monthly membership payments. If, for any reason, a member needs to temporarily discontinue their membership due to personal or financial hardship reasons, they are encouraged to utilize the cancellation and rejoining process as needed to align with their individual circumstances.

 

MILITARY AND ACTIVE-DUTY CONSIDERATIONS: 

Members who are deployed/deploying can have their positions reserved within their chapter for a maximum period of six months upon the completion of the designated process. Deployed service members are encouraged to utilize the Member Support Request Form to submit their request. Throughout their deployment, they are not permitted to participate in individual or national chapter events and activities.  

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Should a deployment exceed this time limit, members are advised to seek further assistance by submitting a Member Support Request Form. Also, if there is a chapter where the member will be deployed, they can transfer to the local chapter to maintain their involvement. The Fearless Flock recognizes that unusual circumstances may occur, and we are committed to carefully considering them. 

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REFUSAL, SUSPENSION OR TERMINATION OF MEMBERSHIP:

We may, at our discretion, immediately restrict, suspend, or terminate your membership and access to the Site if we consider you in breach of these Membership Terms, any other Site rules, or applicable law.

We reserve the right to refuse membership at our discretion.

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MEMBER GRIEVANCES: 

A complaint or concern raised by The Fearless Flock Member regarding perceived unfair treatment, violation of policies, or any other matter affecting their participation or experience within the organization, should first be directed to their Chapter Leadership.  

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The Fearless Flock has instituted a new Chapter Leadership Grievance Process for Chapter Presidents, Vice Presidents, and Members to follow. This new conflict resolution process will result in better formal documentation that can be revisited, increased efficiencies, more transparency with key members of the Executive Team and more effective solutions that will benefit chapters in the end.  

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All Chapter Leaders and members experiencing a grievance must submit a formal grievance via a Chapter Leadership Conflict Resolution Form.  

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NON-HAZING POLICY:

The Fearless Flock maintains a strict zero-tolerance policy towards hazing. This policy explicitly prohibits all forms of hazing at any time, requiring members to refrain from engaging in any illegal or unsisterly conduct. The organization unequivocally condemns any acts of hazing perpetrated by leaders or any other members of The Fearless Flock community. 

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Hazing, as outlined in this policy, pertains specifically to activities related to pledging, initiation, affiliation, holding office, or maintaining membership within any organization. It is defined as any activity that humiliates, degrades, abuses, or endangers an individual, irrespective of their willingness to participate, or is otherwise prohibited by The Fearless Flock. 

 

Both leaders and members are prohibited from: 

• Actively participating in any hazing-related activities. 

• Passively participating in or possessing knowledge of any hazing-related activities. 

Members are expected to make every effort to safeguard the organization from such conduct and are obligated to promptly report any instances of hazing to the appropriate chapter, divisional, or Executive Leadership member(s). 

 

ADDITIONAL RULES AND GUIDANCE

The Fearless Flock values the positive representation of its members on social media platforms. Members and leaders are encouraged to highlight their affiliation with The Fearless Flock and advocate for our Family within their personal networks.

 

Members and leaders must adhere to broader policies, code of conduct, and decorum. They should present themselves as individuals and refrain from acting as official spokespersons for The Fearless Flock unless explicitly authorized.

 

Members should engage in respectful and considerate communication, avoiding harassment, discrimination, or offensive language, while respecting the privacy and confidentiality of fellow members and the organization. 

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 When using official logos and materials, members should ensure alignment with the organization's branding guidelines. Additionally, when sharing official events, or expressing support for the organization, members should avoid disclosing sensitive information such as event addresses, streamyard, zoom links, or internal matters to the public or non-members. 

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Members and leaders of The Fearless Flock are prohibited from establishing social media profiles or websites solely for representing their individual The Fearless Flock chapters. Any instances of misuse or misrepresentation of The Fearless Flock on public platforms should be reported to Chapter Leaders or Executive Leadership for appropriate action. 

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THE FEARLESS FLOCK ONLINE COMMUNITY SPACES AND FORUMS: 

The Executive Leadership Team utilizes Slack for direct, real-time communication with Chapter Leadership. This platform is exclusive to authorized leaders and is monitored and managed by The Fearless Flock. 

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Each chapter utilizes platforms like Discord, Band, and/or GroupMe to share chapter-specific information. Access to these platforms is restricted to active members in good financial standing. The Fearless Flock reserves the right, but is not obligated, to monitor content posted on these platforms. The organization is not responsible or liable for material posted by others; however, we reserve the right to edit, refuse to post, or remove content that, at our discretion, is objectionable or violates Membership Terms and Conditions, our policies, this Handbook, or applicable law.  

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MODIFICATIONS AND INTERRUPTIONS:

The Fearless Flock reserves the right to change, modify, or remove the site's contents at any time or for any reason at our sole discretion without notice. However, we have no obligation to update any information on our site. We also reserve the right to modify or discontinue all or part of the site without notice. We will not be liable to members or any third party for any modification, price change, suspension, or discontinuance of the site. 

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The Fearless Flock cannot guarantee uninterrupted availability of the site. There may be instances of hardware, software, or other issues beyond our control, or the need for maintenance, leading to interruptions, delays, or errors. We reserve the right to modify, suspend, discontinue, or otherwise change the site at any time and for any reason without prior notice.  

It is acknowledged that The Fearless Flock shall not be liable for any loss, damage, or inconvenience resulting from members' inability to access or use the site during any downtime or discontinuance. Nothing in these Terms of Use shall obligate The Fearless Flock to maintain, support, update, or release corrections for the website. However, we strive to ensure a valuable and reliable experience and may update or modify the site at our discretion.

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LINKS TO OTHER WEBSITES. Our service may include links to third-party websites or services that are not owned or controlled by The Fearless Flock. The Fearless Flock has no control over these external sites and assumes no responsibility for their content, privacy policies, or practices. Members acknowledge and agree that The Fearless Flock shall not be held responsible or liable, directly, or indirectly, for any damage or loss caused or alleged to be caused by or in connection with the use of or reliance on any content, goods, or services available on or through these third-party websites or services. 

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GOVERNING LAW:

Membership Terms and Conditions are governed by and construed in accordance with the laws of Georgia, and you irrevocably submit to the exclusive authority of the courts in that State or location. 

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CONTACT DETAILS AND COMPLAINTS: 

If you have any questions or concerns regarding these Terms, your membership, or our services, or if you wish to submit a complaint, please contact contact@thefearlessflock.com. 

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AMENDMENTS:

The Executive Leadership Team may amend the Membership Terms and Conditions, or any Club policies at any time. Members shall receive written notice of all board-approved changes to the bylaws. 

 

Complete Member and Leader Handbook. This policy is effective as of 3.16.2025. 

 

The Fearless Flock's ADA/ADAA Policy. This Policy is effective as of 3.16.2025.